Additional Info

Birth Record Parentage-Pre-Birth Court Orders : Yes

Birth Record Parentage-Parentage Labels : Mother/Parent, Father/Parent

Birth Record Parentage-Two or More Parent Certificates : Yes, through court order

Data Use-Require Agreement for Partners Within Health Department : No

Data Use-Require Agreement for External Partners : No

Data Use-Allowed to Charge for Sharing Data : No

Data Use-Statistical Suppression Rules Death Numerator : <6

EBRS-Geocoding : No

EBRS-API Capability : No

EBRS-FHIR API Capability : No

EDRS-Vendor : VitalChek

Fees-Birth Certificates : $15.00

Fees-Additional Birth Certificates : $6.00

Fees-Amended Birth Records : $0 if done within 90 days of registration/$60 after 90 days includes a replacement record

Fees-Death Certificates : $15.00

Fees-Additional Death Certificates : $6.00

Fees-Amended Death Records : $0 if done within 90 days of registration/$60 after 90 days includes a replacement record

Fees-Marriage Certificates : $15.00

Fees-Additional Marriage Certificates : $6.00

Fees-Divorce Certificates : $15.00

Fees-Additional Divorce Certificates : $6.00

Fees-Fetal Death Certificates : $15.00

Fees-Additional Fetal Death Certificates : $6.00

Fees-Amending Demographic Items : $0 if done within 90 days of registration/$60 after 90 days includes a replacement record

Fees-Amending Medical Items : $0 if done within 90 days of registration/$60 after 90 days includes a replacement record

General Questions-Health Dept HIPAA : No

General Questions-Births Vital Events Volume : 12001

General Questions-Deaths Vital Events Volume : 14556

General Questions-Fetal Deaths Vital Events Volume : 78

General Questions-ITOP Vital Events Volume : 1959

General Questions-Marriage Vital Events Volume : 9891

General Questions-Divorce Vital Events Volume : 4279

General Questions-Medical Examiners Amount : 47

General Questions-Coroners Amount : 0

General Questions-Local Registrar Count : 492

General Questions-Local Registrar Abilities : Register vital events, Issue certified copies of vital events, Amend/Correct vital event records, Register and amend marriages only. they can issue certified copies of all vital records

Operations Questions-Birth Records Public Access : Closed

Operations Questions-Birth records Public Access Details : 75 years

Operations Questions-Death Records Public Access : Closed

Operations Questions-Death Records Public Access Details : 50 years

Operations Questions-Adoption Records Access : Closed

Operations Questions-Cert Birth Short Form : All certified copies shall have certificate number, given names, surnames, generational identifiers, Date of birth, place of birth, sex and date of filing

Operations Questions-Cert Birth Long Form : All certified copies shall have certificate number, given names, surnames, generational identifiers, Date of birth, place of birth, sex and date of filing. They can have everything on the record if requested. Fields depend on the year as to what is collected.

Operations Questions-Cert Death Long Form : All certified copies shall have certificate number, given names, surnames, generational identifiers, Date of birth, date of death, place of death, sex and date of filing. They can have everything on the record if requested. Fields depend on the year as to what is collected.

Operations Questions-Birth Filing Mandate : Within 2 days after birth defined as: excludes the day on which the time period begins and any intermediate Saturday, Sunday, or legal holiday

Operations Questions-Death Filing Mandate : within 5 days after day death occurred. 92% of all births reported on time.

Operations Questions-Birth Registration Timeline : The average in 202 has been 6 days, but much of this is due to home births which are typically filed late and there have been more births this year at non-maternity hospitals.

Operations Questions-Death Registration Timeline : 3.8 days on average in 2020

Sex Designation-Sex on birth record : Male, Female, Not Yet Determined

Sex Designation-Gender Marker on BC : No

Sex Designation-Sex on death record : Male, Female, Unknown

Sex Designation-Death Cert Gender Marker : No

Sex Designation-Sex Change Amendment Birth : Either administrative or court

Sex Designation-Sex Change Amendment Death : They cannot at this time

Sex Designation-Sex Change Requirements : Yes, proof of surgery (by written policy/practice of agency)

Sex Designation-Sex Change Legislation : No

Sex Designation-Notes : ​Maine is similar to Oregon. Starting in July of 2020 Maine added the option of assigning the gender marker option of “X” on the birth certificate at the time of birth. Maine now has two fields on the birth certificate. The sex field can be filled in with male, female, x, or unknown. The sex (biological) field is filled in as male or female. The biological sex field is used when records are sent to NCHS or other agencies that do not allow for non-binary gender.
Correction:
Apologies, all – my colleague Shannon Gifford explained to me that I didn’t quite have the correct understanding of Maine’s approach. The birth certificate, as she noted in her email message, has just one field, with the option of assigning the gender marker option of “X” at the time of birth. (See FAQ - Is it possible to use a nonbinary option on my baby’s certificate?)
(from Sarah Wilcox) - There is also a field for sex (biological) on the medical worksheet only, which we use internally for reporting to other agencies such as NCHS that only allow for binary gender. This allows a work around for using binary gender when necessary to share population-level data, while providing an option for non-binary gender on personal identity documents