Additional Info

Birth Record Parentage-Pre-Birth Court Orders : Yes

Birth Record Parentage-Parentage Labels : Parent/Parent

Birth Record Parentage-Two or More Parent Certificates : Yes, through court order

Birth Record Parentage-Parentage Legal Citation : Other (please specify)​ 

Data Use-Require Agreement for Partners Within Health Department : Yes

Data Use-Require Agreement for External Partners : Yes

Data Use-Allowed to Charge for Sharing Data : Yes

Data Use-How Do You Share : Various methods including CloudDrive; HL7-FHIR data exchanges, SFTP/FTP, Secure Network Folder, Email, STEVE, System Exports, PDF or Excel

Data Use-Statistical Suppression Rules Death Numerator : Death records are public

Data Use-Statistical Suppression Rules Death Denominator : Death records are public

EBRS-Vendor : In-house (originally developed by Sogetti)

EBRS-System Name : Minnesota Registration & Certification (MR&C)

EBRS-Year Updated : ongoing-regular updates--implemented in 2011

EBRS-Next Update Scheduled : ongoing-regular updates

EBRS-Geocoding : No

EBRS-Natural Language Processing : JAVA

EBRS-API Capability : No

EBRS-Homelessness : No

EBRS-FHIR API Capability : Yes

EDRS-Vendor : In House

EDRS-System Name : Minnesota Registration & Certification (MR&C)

EDRS-Next Update Scheduled : ongoing- regular updates

EDRS-Spell Check : Yes

EDRS-Geocoding Software/Vendor (if applicable) : No

EDRS-Homelessness : No

EDRS-VIEWS : No

EDRS-Mass Fatality Incident : No

EFDRS-Vendor : In House

EFDRS-System Name : Minnesota Registration and Certification (MR&C)--all in one system for birth, death, and fetal death. Fetal death records are in the BDRS.

EFDRS-Year Updated : Ongoing

EFDRS-Next Update Scheduled : Ongoing

EFDRS-Spell Check : Yes

EFDRS-Geocoding Software/Vendor (if applicable) : NO

EFDRS-API Capability : Yes

Fees-Birth Certificates : $26.00

Fees-Additional Birth Certificates : $19.00

Fees-Amended Birth Records : $40.00

Fees-Death Certificates : $13.00

Fees-Additional Death Certificates : $6.00

Fees-Amended Death Records : $40.00

Fees-Marriage Certificates : Marriage records are held by counties-fees vary. Most counties charge $9 per certificate.

Fees-Divorce Certificates : Minnesota courts handle divorce and documents associated with divorce.

Fees-Fetal Death Certificates : $16.00

Fees-Additional Fetal Death Certificates : $9.00

Fees-Amending Demographic Items : $40.00

Fees-Amending Medical Items : $0.00

General Questions-Health Dept HIPAA : No

General Questions-Vital Records HIPAA : No

General Questions-Births Vital Events Volume : 65082

General Questions-Deaths Vital Events Volume : 45391

General Questions-Fetal Deaths Vital Events Volume : 389

Operations Questions-Birth Records Public Access : Other

Operations Questions-Birth records Public Access Details : Adoption records--100 years Upon the death of the data subject, private data and confidential data shall become, respectively, private data on decedents and confidential data on decedents. Private data on decedents and confidential data on decedents shall become public when ten years have elapsed from the actual or presumed death of the individual and 30 years have elapsed from the creation of the data. For purposes of this subdivision, an individual is presumed to be dead if either 90 years elapsed since the creation of the data or 90 years have elapsed since the individual's birth, whichever is earlier, except that an individual is not presumed to be dead if readily available data indicate that the individual is still living.

Operations Questions-Death Records Public Access : Open

Operations Questions-Adoption Records Access : Closed

Sex Designation-Sex on birth record : Other

Sex Designation-Gender Marker on BC : No

Sex Designation-Sex on death record : Male, Female, Unknown

Sex Designation-Death Cert Gender Marker : No

Sex Designation-Sex Change Amendment Birth : Court order and administrative--this requires a statement from a licensed physician that the individual has received clinical treatment.

Sex Designation-Sex Change Amendment Death : Administrative Amendment

Sex Designation-Sex Change Requirements : Yes, no surgery, but “appropriate” medical intervention required, judge or policy official determines

Sex Designation-Sex Change Legislation : https://www.revisor.mn.gov/rules/4601.2525/ https://www.revisor.mn.gov/rules/4601.0600/

Sex Designation-Notes : MN has introduced additional options for sex identifiers only for requests to AMEND a birth record. We have not introduced the same options for death records.

Medical Examiner/Coroner Case Management System-System Name : Various ME/Coroner Systems; vital records has a state-owned/maintained system-Minnesota Registration and Certification (MR&)

Medical Examiner/Coroner Case Management System-Vendor : ME/Coroner systems include VertiQ, MDILog, and others

Medical Examiner/Coroner Case Management System-Latest Update : Sep-24

Medical Examiner/Coroner Case Management System-Next Scheduled Update : Dec-24

Medical Examiner/Coroner Case Management System-Connected with EDRS or EFDRS : Both VertiQ and MDILog are in use/production with the EDRS-MN does NOT have a state medical examiner. 3 large ME Offices have their case management systems exchanging data with the EDRS--a 4th is in progress.