Additional Info

Birth Record Parentage-Pre-Birth Court Orders : Yes

Birth Record Parentage-Parentage Labels : Mother/Father

Birth Record Parentage-Two or More Parent Certificates : No

Birth Record Parentage-Parentage Legal Citation : No

Data Use-Require Agreement for Partners Within Health Department : No

Data Use-Require Agreement for External Partners : Yes

Data Use-Allowed to Charge for Sharing Data : Yes

Data Use-How Do You Share : Secure Network Folder, SFTP/FTP

Data Use-Statistical Suppression Rules Birth Other : Numerator suppression relative to denominator suppression

Data Use-Statistical Suppression Rules Death Numerator : TDH uses a scoring criteria to determine if counts less than 11 can be shared based on denominator population size and number and type of demographic variables included

Data Use-Statistical Suppression Rules Death Denominator : TDH uses a scoring criteria to determine if counts less than 11 can be shared based on denominator population size and number and type of demographic variables included

EBRS-Vendor : ManTech

EBRS-System Name : Vital Records Information System Management (VRISM)

EBRS-Year Updated : 2025

EBRS-Next Update Scheduled : September 2025

EBRS-Geocoding : No

EBRS-API Capability : No

EBRS-FHIR API Capability : No

EDRS-Vendor : ManTech

EDRS-System Name : Vital Records Information System Management (VRISM)

EDRS-Year Updated : 2024

EDRS-Next Update Scheduled : August 2025

EDRS-Spell Check : Yes

EDRS-Homelessness : No

EDRS-VIEWS : Yes

EDRS-Mass Fatality Incident : No

EFDRS-Vendor : ManTech

EFDRS-System Name : Vital Records Information System Management (VRISM)

EFDRS-Year Updated : 2019

EFDRS-Spell Check : Yes

Fees-Birth Certificates : $15.00

Fees-Additional Birth Certificates : $15.00

Fees-Amended Birth Records : $15.00

Fees-Death Certificates : $15.00

Fees-Additional Death Certificates : $15.00

Fees-Amended Death Records : $15.00

Fees-Marriage Certificates : $15.00

Fees-Additional Marriage Certificates : $15.00

Fees-Divorce Certificates : $15.00

Fees-Fetal Death Certificates : $15; Certificate of Birth Resulting in Stillbirth (CBRS)

Fees-Additional Fetal Death Certificates : $15.00

Fees-Amending Demographic Items : $15.00

Fees-Amending Medical Items : $15.00

General Questions-Vital Records HIPAA : Yes

Operations Questions-Birth Records Public Access : Closed

Operations Questions-Birth records Public Access Details : State law permits open access to birth records after 100 years.

Operations Questions-Death Records Public Access : Closed

Operations Questions-Death Records Public Access Details : Death records are available 50 years after the date of death.

Operations Questions-Adoption Records Access : Closed

Operations Questions-Cert Birth Short Form : NO

Operations Questions-Cert Birth Long Form : YES, Child’s information: name, sex, date of birth, time of birth, facility name, location of birth, county of birth Mother’s Info: name, date of birth, name prior to first marriage, birthplace, current residence state/country, county, city, address, if address is inside city limits, mailing address. Father’s info: name, date of birth, birthplace. Certifier info: signature, date signed, title, printed name. Registrar signature and date filed.

Operations Questions-Cert Birth Other Form : No

Operations Questions-Cert Death Long Form : YES, Decedent’s demographics: name, sex, date of death, time of death, age, date of birth, birthplace, if occurred in hospital, where?, if occurred outside of hospital, facility name, city, county, marital status, surviving spouse, occupation, kind of business, social security number, residence, county, city, address, inside city limits?, Veteran status, education, race. Parent’s information: Father’s name, mother’s name, informant’s name, relationship w/ decedent, address Disposition: method, place, location, Funeral Director signature, license number, signature of embalmer, license number, name and address of funeral home, license number Registrar signature and date filed Certifier information: physician or medical examiner, signature, license number, date signed, name and address Medical certification: cause of death, contributing conditions, autopsy information, manner of death, tobacco info, if female past pregnancy, injury specifics, date, time, if at work, place, how, location of injury.

Operations Questions-Birth Filing Mandate : 10 days

Operations Questions-Death Filing Mandate : 5 days

Operations Questions-Birth Registration Timeline : 3.7 days

Operations Questions-Death Registration Timeline : 8.2 days

Operations Questions-Lobby Access : Open to Public

Sex Designation-Sex on birth record : Male, Female, Not Yet Determined

Sex Designation-Gender Marker on BC : No

Sex Designation-Sex on death record : Male, Female, Unknown

Sex Designation-Death Cert Gender Marker : No

Sex Designation-Sex Change Amendment Birth : They cannot at this time

Sex Designation-Sex Change Amendment Death : They cannot at this time

Sex Designation-Sex Change Requirements : No

Sex Designation-Sex Change Legislation : TCA 68-3-203(d): 'The sex of an individual shall not be changed on the original certificate of birth as a result of sex change surgery.'

Sex Designation-Notes : ​​Amendments can be made in the event of an error on the part of the person reporting the event. Documentation must be provided

Medical Examiner/Coroner Case Management System-System Name : MDI Log

Medical Examiner/Coroner Case Management System-Connected with EDRS or EFDRS : No